Office Manager / Administrator - Bookkeeper

Cape Cod Package Store Fine Wine & Spirits seeks a qualified individual to become their trusted Office Manager- Bookkeeper.
The primary responsibilities include coordinating administrative duties, office procedures and managing inventory through data entry. The ideal candidate will create and maintain a professional work environment, ensure high levels of organizational efficiency, with attention to detail and communication. You will work as part of a team consisting of the owners, store managers, buyers, and store associates.

Job Summary:
Assist the management of the store with all office responsibilities; these include daily reconciliation of cash, credit cards, tips, and lottery; entering all product invoices and accounts receivable and payable into the Point of Sale (POS) and QuickBooks (QB) software systems. Must be proficient with Microsoft Office; Excel, Word, Outlook with familiarity with Microsoft 365, QuickBooks and will train in POS software (Spirits) as part of position.

Key Responsibilities:

• Point person for maintenance, mailing, supplies, equipment, bills, and errands
• Organize office operations and procedures
• Coordinate with IT vendor on all office equipment
• Manage relationships with vendors and service providers
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record-keeping
• Ensure security, integrity, and confidentiality of data
• Analyze and monitor internal processes
• Monitor and maintain office supplies inventory
• Answer phone calls while in office and direct to voicemails when needed
• Schedule/Track necessary appointments related to maintenance vendors, etc.
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications.

Requirements:

• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Attention to detail and problem-solving skills
• Excellent time management skills and ability to multitask and prioritize work
• Proficient in Microsoft Office and Quickbooks
• Knowledge of accounting, data, and administrative management practices and procedures

• Company provides reimbursement for training to assist in developing office skills
• Paid Time Off (PTO)
• 401K eligible, with 3% matching
• Employee Discount
• Complimentary attendance in industry trade shows and seminars