• Office Manager / Administrator - Bookkeeper

    Posted: 03/07/2023

    Cape Cod Package Store Fine Wine & Spirits seeks a qualified individual to become their trusted Office Manager- Bookkeeper.
    The primary responsibilities include coordinating administrative duties, office procedures and managing inventory through data entry. The ideal candidate will create and maintain a professional work environment, ensure high levels of organizational efficiency, with attention to detail and communication. You will work as part of a team consisting of the owners, store managers, buyers, and store associates.

    Job Summary:
    Assist the management of the store with all office responsibilities; these include daily reconciliation of cash, credit cards, tips, and lottery; entering all product invoices and accounts receivable and payable into the Point of Sale (POS) and QuickBooks (QB) software systems. Must be proficient with Microsoft Office; Excel, Word, Outlook with familiarity with Microsoft 365, QuickBooks and will train in POS software (Spirits) as part of position.

    Key Responsibilities:

    • Point person for maintenance, mailing, supplies, equipment, bills, and errands
    • Organize office operations and procedures
    • Coordinate with IT vendor on all office equipment
    • Manage relationships with vendors and service providers
    • Ensure filing systems are maintained and current
    • Establish and monitor procedures for record-keeping
    • Ensure security, integrity, and confidentiality of data
    • Analyze and monitor internal processes
    • Monitor and maintain office supplies inventory
    • Answer phone calls while in office and direct to voicemails when needed
    • Schedule/Track necessary appointments related to maintenance vendors, etc.
    • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications.


    • Excellent written and verbal communication skills
    • Strong organizational and planning skills
    • Attention to detail and problem-solving skills
    • Excellent time management skills and ability to multitask and prioritize work
    • Proficient in Microsoft Office and Quickbooks
    • Knowledge of accounting, data, and administrative management practices and procedures
    Company Benefits:
    • Company provides reimbursement for training to assist in developing office skills
    • Paid Time Off (PTO)
    • 401K eligible, with 3% matching
    • Employee Discount
    • Complimentary attendance in industry trade shows and seminars
    Hours: Monday – Friday, 30-35hrs weekly
    Pay Rate: Depends on experience, pay schedule bi-weekly.

    Cape Cod Package Store is a 3rd generation, family, female owned retail store located in the village of Centerville.